Social Work Program Student Handbook and Field Manual

FORMS
 

• Agency Profile Form – The agency profile form is completed by an agency identified as a potential field practice site. The form is evaluated by the field coordinator and is used as a tool to assess the feasibility of an agency to provide a social work practice experience for the student that is commensurate with the student’s learning needs.
  
  
• Field Instructor Profile Form – This form is completed by potential field instructors within approved agency sites. A completed form is evaluated by the field coordinator and is designed to assess the qualifications of the applicant to provide field instruction for students.
  
  
• Letter of Agreement for Field Practice Form – Agencies agreeing to take students for their practice experiences must sign a letter of agreement. The form is also signed by the student and a social work faculty member. The form is used to outline the roles and expectations for the student, the field instructor, and the social work program in providing quality field practice experiences for students.
  
  
• Student and Agency Contact Information Form – This form is to be completed by the student within the first week of placement and submitted to the field coordinator. The information will be used as a guide for whom to contact in case of an emergency. Students should submit a new form if any of the information changes during the course placement.
  
  
• Learning Needs Assessment Form – This form is completed by the student during the SOWK484 Preparation for Field Practice class. It is designed to assist students in developing a plan of action for identifying and meeting specific learning needs while in placement, and the form should be used by the student in the decision making process for assessing agency fit in meeting learning needs. Once a student is in placement the form should also be used by the field instructor and the student to developing a student learning contract.
  
  
• Student Learning Contract – During the first two weeks of placement the student and the field instructor should develop a specific learning contract that identifies the specific goals and objectives for the placement experience. The Learning Needs Assessment should be used as a guide for the student and the supervisor in creating a plan of action that meets the learning needs of the student and that meets the program’s goals and objectives for the field experience.

• Agency Checklist - This form is designed to facilitate student orientation to the field agency. The form should be completed by the field instructor and the student during the first few weeks of placement and should be reviewed by the field liaison during the first site visit.

• Mid-Semester Evaluation – The mid-semester evaluation is completed during the first half of a student’s placement and is used as a tool by the agency, the student and the program in assessing the student’s progress in meeting the learning needs and placement objectives. Issues identified during the mid-semester evaluation process should be addressed by the agency, the student and the field coordinator and a plan of action should be developed to address those concerns.

• Final Evaluation - The final evaluation is completed by the field instructor and the student during the last weeks of placement and is used as a tool by the agency, the student and the program in assessing the student’s overall progress toward meeting the student’s learning needs and placement objectives. Both the mid-semester and the final evaluations will also be used as tools by the faculty in assigning a course grade for the placement.

• Time sheet – The time sheet is used to document the actual number of work hours a student completes in placement. Students should note that time spent while at lunch is not included in the total number of hours spent in the agency. The student is expected to keep a daily record of hours and have the field instructor sign off on the time sheet on a weekly basis. The student is also expected to submit a copy of the signed time sheet to the field coordinator on a weekly basis.

• Field Liaison Site Visit Form – This form is used by the field liaison to document the issues discussed during any agency site visits completed while a student is in placement and to note actions to be taken to address any issues identified during the visits.

• Student Evaluation of Field Placement – At the end of the placement the student is to complete an evaluation of the field placement experience and submit it to the field coordinator. The evaluation will be used as a tool in assessing agency effectiveness in meeting program goals for the placement.

• Field Instructor Evaluation of Social Work Program – The field instructor is expected to complete an evaluation of the social work program at the end of a student’s placement. The instrument will be used by the program to evaluate program goals and objectives related to field placements and to assess the need to make changes to better serve the student, the agency and the program.