Administrative, Faculty, and Staff Employee Payroll

Welcome to the Employee Payroll section of our website. Here you will find important payroll information pertaining to your employment at Messiah College. Items listed below may be applicable to new employees, continuing employees or both. Should you have questions on any of the information presented below, please contact the Payroll Office.

In addition to the information presented on the Payroll website, please consult the HR Employee Manual maintained by the Office of Human Resources & Compliance.

Employment and Benefit Forms (job and benefit setup and change forms)

Please visit the Office of Human Resources & Compliance's website for forms related to hiring, salary, account number, supervisor and other changes, as well as anything related to medical, retirement, insurance and other benefits.

Payroll Forms (tax forms)

We have made a number of our forms available online for your convenience. All forms here are in Microsoft Word and/or Adobe Acrobat PDF format. You may choose which format you wish to download. If you have questions about these forms or need any other forms please contact us.

Category Description Form Name Choose Format

All Employees
Employment eligibility I-9 (only pages 7 and 8 need to be printed) PDF*   -
Federal tax withholding

Form W-4 (2014)

(click here for special instructions for Non-Resident Aliens)

PDF*   -
Local tax withholding Residency Certification Form (click here for list of all PSD codes) PDF* Excel*
Direct deposit Direct Deposit Authorization Form PDF Word*

Leave disclaimer

Leave Policy Disclaimer Form (required for admin & staff employees working 1040 hours or more per year) PDF Word*

Gifts and Awards Gift and Award Reporting Form PDF Word*
Job Change Forms
Payroll Change Form
Payroll Change Form, a form to change salary, pay rate, titles, etc. There you may also find forms to change your retirement contribution, enrollment forms, etc.

Optional Forms
Local services tax exemption Local Services Tax Exemption (2013) PDF Word*
Local services tax exemption
Local Services Tax Exemption (2014) PDF
Local services tax refund Local Services Tax - Refund
PDF Word*

Change Form Employee Personal Information Change Form - Word*
* Indicated forms may be filled out using the computer and then printed before signing.

Staff Time Sheets (biweekly)

Staff employees, those employees paid for the hours they work, are required to report the time they work on time sheets provided by the Payroll Office every other week. Some departments have the reporting function centralized through the department's administrative assistant. Click here to view a sample time sheet (in PDF format).

To learn how to record when you work a holiday or an emergency, click here.

Administrative Leave Reports (monthly)

Administrative employees, those employees paid a salary but are not faculty or adjuncts, and who are also eligible to receive leave benefits, are required to report the time that they take off for personal, sick, vacation or funeral time. The Payroll Office will send you an Excel spreadsheet each month to use to report the time you have taken off.

Other Payroll Information