How to Record Hours on Holiday, Closed and Emergency Closing Days

For more information on any of these items or other items not addressed here, please contact the Payroll Office directly. Additional details are also often available from the Human Resources Policy and Procedure Manual.


                     Essential Employees
                     (& Non-Essential Employees Deemed Essential
                      In Order to Address the College Emergency)

Type of Day
Hours
Record As
Pay Rate
Holiday
regularly scheduled
holiday (HOL)
1.0x
worked on holiday
emergency (EME)
1.5x
TOTAL PAY
HOL + EME
2.5x
Closed (Christmas)
(non-holiday days)
regularly scheduled
closed (CHR)
1.0x
worked during closed period
regular (REG)
1.0x
TOTAL PAY
CHR + REG
2.0x
Emergency Closed
regularly scheduled
closed (EMG)
1.0x
worked during closed period
emergency (EME)
1.5x
TOTAL PAY
EMG + EME
2.5x
Called in for Emergency (Unscheduled Day)
regularly scheduled
n/app (NONE)
0x
worked
emergency (EME)
1.5x
TOTAL PAY
EME
1.5x

NOTE: Essential employees unable to work will be required to use personal time or vacation time.

                      Non-Essential Employees (Not Deemed Essential)

Type of Day
Hours
Record As
Pay Rate
Holiday
regularly scheduled
holiday (HOL)
1.0x
worked on holiday
n/app (NONE)
0x
TOTAL PAY
HOL
1.0x
Closed (Christmas)
(non-holiday days)
regularly scheduled
closed (CHR)
1.0x
worked during closed period
n/app (NONE)
0x
TOTAL PAY
CHR
1.0x
Emergency Closed
regularly scheduled
closed (EMG)
1.0x
worked during closed period
n/app (NONE)
0x
TOTAL PAY
EMG
1.0x
Called in for Emergency Due to the type of College emergency, non-essential employees can be deemed essential to address the emergency. (See same category under the Essential Employees section.)

NOTE: Total reported hours for work day should not exceed the employee's regularly scheduled hours. If a non-essential employee DOES submit hours on an approved timesheet, they should be considered to be essential employees for pay.