W-2 Information

When to Expect to Receive Your W-2:

W-2s annual income statements can not be processed until after the annual, quarterly, and monthly tax reconciliations are completed. Thus, the statements are usually mailed around the beginning of the last week of January. If you do not receive a W-2 by February 6, please feel free to contact the Payroll Office.

Where to Expect to Receive Your W-2:

Your W-2 will be mailed to the address that the Payroll Office has on file as your official "payroll address." In certain circumstances, the payroll address may be different than your mailing address. You may review your addresses at any time in Employee Self-Service.

Some international students and employees residing on campus will continue to receive their W-2s via your campus mail address.

In addition to the paper W-2 statement, your W-2 will also be accessible to current employees through Employee Self‐Service. The statement you find there is acceptable for IRS, state, and local submissions. The online statement is accessible by following the directions outlined below.

Accessing Your W-2 in Self-Service:

To safeguard your privacy, always remember to close your browser when you are done reviewing
your personal information.

Student Employees:

  1. Go to the Home tab on MC Square
  2. Select “Self Service Main Menu” from the “Need to Know” channel
  3. Follow the Employee | Tax Forms |W2 Wage and Tax Statement links

Administrative/Faculty/Staff Employees:

  1. Go to the Home tab on MC Square
  2. Select “Employment Details” under the “Employee Quicklinks” channel
  3. Follow the Tax Forms | W2 Wage and Tax Statement link

Temporary Employees:

  • Temporary/occasional employees do not typically have access to MC Square or Employee Self-Service, so you will not be able to access your W-2 online.

Questions with Your W-2:

  • You may send an email to our payroll email account or contact the appropriate payroll staff member. Our contact information is listed on our "Contact Us" web page, which is linked above.