P-Card Manual - I. Introduction

I. Introduction

Messiah College’s Purchasing Card (P-Card) Program has been designed to provide a convenient mechanism to manage expenses for those who travel.  It can also provide flexibility when ordering products online or making purchases at a retail location.  The P-Card can be used for other limited purchases as noted in the Purchasing Product Matrix. 

Participation in the Messiah College P-Card Purchasing Program is a convenience that carries several responsibilities. Although the card is issued in the employee’s name, it should be considered College property and used with good judgment. All cards are issued at the request of the budget manager.

Those who have been issued a P-Card may initiate transactions in person, by telephone or via the internet within the limits of the individual card transaction limits and adhering to the guidelines stated in this document and the Purchasing Product Matrix.  Authorized cardholders are required to pass a policy quiz prior to receiving their P-Card, and then attend a training session to learn the allocation process. Regular refresher training sessions, as determined by the College, will also be required. The use of a College P-Card is a privilege granted by the College, and as such, will be revoked and disciplinary action taken in the event of abuse, fraudulent use, or failure to perform related administrative duties outlined in this document.