P-Card Manual - III. Obtaining a Purchasing Card

III. Obtaining a Purchasing Card

1. All cards are issued at the request of the approver by completing the P-Card Request Form . Email the completed form to pcard@messiah.edu.

The form should include the following information:

1.1. Name, ID number and birthdate of the employee that will receive the card. (This data will be used to order the card.)

1.2. Single transaction limit requested (standard is $3,000). Exceptions to this limit must be requested by the approver and approved by the P-Card Administrator.

1.3. Monthly credit limit requested (standard is $6,000). The limit can be raised for periods where higher use is expected. Exceptions to this limit must be requested by the approver and approved by the P-Card Administrator.

2. The employee receiving the P-Card is required to review the P-Card Manual, take a quiz on the procedures, attend a training session and acknowledge their responsibilities on the Employee P-Card Usage Agreement .

3. P-Cards are ordered by the P-Card Administrator.

4. When the P-Card arrives on campus, it must be picked up by the cardholder from the P-Card Administrator.