5 W’s: Who, What,
When, Where, Why. These qualifiers must be explained for every transaction as
required by the IRS
Account: Account code where transactions can be
Delegate: Individual who
has been approved to allocate/approve transactions on the behalf of another
Allocate: To assign a
transaction an org code, an account code, and if necessary, an activity code,
provide narrative details to justify the transaction and attach an itemized
referred to as a Supervisor or Budget Manager. An approver is responsible for
reviewing and taking the appropriate actions required for each of their
assigned cardholders’ transactions.
Cardholder: Employee who
has been issued a Messiah College P-Card and who has accepted the
responsibility of purchasing both goods and/or services on behalf of the
code where transactions can be allocated
Person designated to oversee the usage of P-Cards within Messiah College. They
are also responsible for policy and procedures surrounding the program and providing
assistance with the IntelliLink System.
card, issued by Messiah College to individuals with responsibilities for
purchasing goods and/or services or traveling for the College.