Purchasing Policy and Procedures 3 - Authority to Purchase

Authority to Purchase

1. Authority

1.1 Persons delegated by the President, Provost, and the Vice Presidents, as defined by the Contract Authorization Policy, are authorized to commit the College for the procurement of materials, supplies, equipment and services.
1.2 Limited delegation of purchasing authority has been given to several areas of the College because of their unique purchasing requirements. These are:

Human Resources: Benefits Programs
Office of Dining Services: Food and Supplies
Murray Library: Acquisitions
College Bookstore: Retail Items

1.3 Refer to the the Purchasing Product Matrix to determine the need for approval of a purchase by another department on campus.  (For example, the facilites department must approve the purchase of any equipment  that will be connected to the infrastructure of any building on campus, or the College Press must approve the use of an outside printing company.)

2. Authorization Levels (As established by the Department of Procurement, in accordance with the Contract Authorization Policy)

2.1 Messiah College utilizes levels of authority within set approval queues to approve purchases.
2.2 Requisitions utilize a tiered approval process designed to move a requisition through authorized personnel. The approval process is established by Purchasing in conjunction with the Vice President and the Contract Authorization Policy.
2.3 An employee is not permitted to approve their own requisition.
2.4 A Purchase Order is a legal and binding contract between Messiah College and a company or individual. No individual, except as indicated above, has the authority to obligate Messiah College in any way for any purchase. Any other commitments are considered unauthorized, and the individual may encounter a personal obligation to the supplier.