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Employee Photocopy Best Practices

Price Schedule and Copy/Print Best Practices Guide

College Press and Learning Technology Services manage the campus printing program. The program features color-capable copiers equipped with print, scan, and copy technology. In addition, the program helps to bring our overall copy and print strategy into alignment with Messiah's commitment to the priority of sustainability.

Features of this program include:

  • Grouping employees into “work clusters” prompting them to share print devices rather than maintaining printers in individual offices. (Due to the nature of work in some areas, certain offices will retain individual or departmental print capability)

  • Secure printing to the cloud, allowing employees to print almost anywhere on campus. Each strategically placed copier acts as a release station, initiated by a card swipe or password login to ensure confidentiality and reduced waste

  • Pay as you use” billing processes for both printers and copiers. Departments do not need to purchase toner cartridges or printer paper. The costs of these items are built into the “pay as you use” price schedule. The price schedule, as seen below, has been designed to help users make the best decisions about where and when to print

To print in color to a Lexmark or Toshiba copier, be sure to choose e the Lexmark Color or Toshiba color drivers.

  • In order to make Copies at the “Print Anywhere” copiers or to release your prints, you will need your existing Employee ID Swipe Card or your Messiah network password login.
  • When you walk up to the copier, you will see that there is a Question Mark on the display screen. This is the “idle” setting on the copier. The copier is waiting for instructions.
  • In order to use the copier, press the start button to type in your Messiah network username and password or, more simply, just swipe your ID card using the card swipe on the side of the copier.
  • Once the Copier recognizes you as a user, you can use the copier as you would any copier or, you can release any job(s) you sent to the cloud.




Price per Print/Copy

When to use

Printing (Black and White to Laser Printers)


Best for just 1 or 2 prints at a time or for last minute needs

Printing (Color to Laser Printers)


Best for just 1 or 2 prints at a time or for last minute needs

Printing/Copying Black and White to Copiers


Best for print/copy volumes of 1-100

Printing/Copying Color to Copiers


Best for print/copy volumes of 1-100

College Press Black and White


Best for print/copy volume greater than 100 impressions

College Press Color

Pricing is based on size, quantity, and paper type

Best for volumes greater than 100, special paper, and/or when production quality color is needed


How to submit a job to College Press

  • Order on-line (through MC Square)  NOTE: PDF file of document preferred
  • Submit via e-mail to (Attach PDF file)
  • Drop off your job at the College Press front counter from 8:00 a.m. until 5:00 p.m.
  • Drop off your job at Learning Technology Services (Hoffman Building)
    or the Campus Post Office
  • Submit via campus mail

College Press prefers at least 24-48 hours to accommodate copy requests

Please keep in mind that College Press is always busiest in the weeks leading up to the start of a semester. Faculty, it is important to adhere to the semester deadlines which are posted regularly by Learning Technology Services.

If your copy request involves copyrighted materials, it is your responsibility to contact Learning Technology Services to initiate the process of obtaining copyright clearance.

College Press is happy to provide assistance and/or training in utilizing the on-line order system. We will do all we can to make the ordering process as simple as possible. Please contact us for additional tools that may be beneficial to you or your department such as a our simple, short order e-mail form and custom order form tablets. It is our desire to help the campus print and copy less and to provide copying services which are necessary in the most convenient way possible. If you have any questions or comments or require additional information, please don’t hesitate to contact us at ext. 6030.