RefWorks Guide

 

How to access RefWorks:

Library home page (www.messiah.edu/murraylibrary) ,  RefWorks

 

FIRST STEP: CREATE AN ACCOUNT (if you haven’t already)

·    At the Login screen, click the Sign up for an Individual Account link.

·    Use your Messiah College user name and password (that you use to login to e-mail)

·    Complete the New User Information box; click Register.

_______________________________________________________________________________________

ENTERING Citations into RefWorks

 

Three  ways  to add citations to your RefWorks database (to save, to include in bibliography, etc.)

 

1. Manually typing references into RefWorks  (must be logged into your RefWorks account)

  • In toolbar at top, click on References > Add New Reference.
  • Select bibliographic output style (e.g., APA, Chicago, MLA) under View fields used by.
  • Designate the type of reference (e.g., journal, book, chapter under Ref Type.  Also, select “print” or “electronic” for Source Type.  Field names: green checkmarks indicate information required to produce accurate bibliography for the selected style.
  • Key in information (or cut & paste from catalog, Google, etc.) in the boxes provided. 
  • Click Save Reference!

 

2.      Importing directly from another database

  • NOTE: You must deactivate pop-up blockers before importing from databases into RefWorks
  • See chart for tips on importing from databases such as EBSCOhost, WorldCAT, etc.
  • Not all databases provide this function.  In some you may have to cut and paste (see #3 ↓)

 

3. Importing from another database by saving data first (cut and paste)

  • NOTE: This works for SOME of the databases we have
  • See “Library Catalog” in chart for an example of how to do this.

_______________________________________________________________________________________

EDITING Citations in your RefWorks database

 

1. For records just imported into RefWorks, select View >Folder>Last Imported to see imported records. 

2. Click on “Edit” to right of any citation you want to edit.

3. For REFERENCES TO FULL-TEXT ARTICLES from databases, you must add database and date

    accessed, etc.

    Edit reference and change Source type to Electronic.  Add additional information required for the

    style you are using.  Scroll down to fill in fields marked with green checkmarks (indicating required

    information).  Mouse over checkmark for further directions.  See Global Edit under Advanced features to

    change multiple citations at once.

 

_____________________________________________________________________________

ORGANIZING your Database  (Folders)

1. Create a Folder for Each Project: In toolbar at top, click Folders > Create New Folder

2.  Add Newly Imported References to a Folder

  • In toolbar at top, click View > Folder > Last imported
  • Check boxes of references you want to add to a folder
  • Pull down “Put in Folder” menu (in shaded grey toolbar)
  • Select desired folder (to add documents to existing folder)

 

_____________________________________________________________________________________

Creating Bibliographies

 

Once you have references/citations in your database, you can produce a bibliography (e.g., for a paper)

·    NOTE: If any of your references are full-text online articles, see Editing Citations... above.

·    In toolbar at top, click Bibliography

·    If you can’t find “Bibliography” in toolbar,” see “Java Script Error” under Troubleshooting (below).

·    Select Output Style (MLA, APA, Turabian, etc.)

·    Accept default File Type: HTML

·    Select button for the Folder you want to  create into a bibliography

·    Click on Create Bibliography at bottom.

·    Carefully view each citation in your bibliography!  RefWorks does a lot of work for you but you still have to check over your records!  A few known “problems”:

1. Records with no author are incorrectly listed at the top of the created bibliography (before authors)

2. For formats that call for most title words to be lower case (e.g., APA), RefWorks also changes proper

    nouns to lower case.

_______________________________________________________________________________________

Troubleshooting

·         Use Internet Explorer as your browser.

·         Deactivate any pop-up blockers before using RefWorks

·         Java Script Error Troubleshooting: If you get this error message, you need to change your browser settings (directions are for Internet Explorer):  Tools > Internet Options > Security Custom Level. Scroll down to “Scripting” and set all 3 options to “enable.”  Click “OK.”   

_______________________________________________________________________________________

Database Exporting Tips

Database Vendor  Databases

Exporting References from Database

Importing to RefWorks

ABC-CLIO America: Hist. & Life; Hist. Abs.

 

1. Mark the items you wish to export.

2. From the side menu choose Export Options

3. For Output Type choose Refworks.

4. Choose Submit.

In RefWorks http://Refworks.com; view “last imported folder”

American Chemical Society

1. Click on Abstract or Full Text view of article.

2. Click on Download to Citation Manager.

3. Select RefWorks.

In RefWorks http://Refworks.com; view “last imported folder”

AnthroSource

1. Scroll down to bottom of record.

2. Click on Send this reference to Citation Manager.

3. Select Endnote & Deselect Direct Import.

3. Click on Download Article Citation Data.

4. Copy text.

In RefWorks:

1. Click References > Import

2. Select Import Filter/Data Source (at top):

    Refer Format.

3. Database: Endnote.

4. Select Import Data from the Following Text

5. Paste text in box and click Import button.

Biblioline

AIDSearch; Child Abuse, Child Welfare & Adoption; Family & Society Studies

1. Mark the items you wish to export.

2. Click on Output tab

3. Select desired format options

4. Click on Export to Database button

5. Select RefWorks

In RefWorks http://Refworks.com; view “last imported folder”

BioOne

See Wiley Interscience below

 

Cochrane Library

SEE WILEY INTERSCIENCE BELOW

 

**EBSCOhost

Academic Search Complete, and all other databases not listed elsewhere

1. Disable pop up blockers if you have any activated

2. From the results list add the citations you want to export by clicking “Add”

3. Click on Folder has items

4. Choose Export option

5. Choose Direct Export to RefWorks

6. Click on Save

In RefWorks http://Refworks.com; view “last imported folder”

NOTE: Importing ERIC Docs. There is currently no simple way for RefWorks to format ERIC doc. references correctly.

Each ERIC doc. reference must be individually edited in your bibliography.

FirstSearch  

PAIS; WorldCat

1. Mark the record(s) you wish to export

2. Click on Marked Records

3. Choose the Export button

4. Choose Export to: RefWorks

 

FirstSeach Exporting Problem -- see next column

 

FirstSearch exporting problem:  If you are unable to export from a FirstSearch database to RefWorks, modify your security options:

1. Go to Tools > Internet Options > Security

2. Click on “Trusted Sites” icon at top > Sites. 

3. In the box after “Add this site…” key in:  https://www.refworks.com

4. Click  on  ADD and OK.  NOTE: be sure to include the “s” at the end of “http” in the URL.

JSTOR

1. Save selected citations

2. Click on View saved citations

  3. Under Export Options, select:  Directly export

      citations into RefWorks. 

In RefWorks:

In RefWorks http://Refworks.com; view “last imported folder”

 

Library Catalog

 

 1. Mark the record(s)  you wish to export.

 2. At bottom of  screen, click on Format for Print/Save.

 3. A text file will be created.  Copy text from text

    file and go to RefWorks.

  

In RefWorks:

1. Click References > Import

2. Select Import Filter/Data Source (at top):

    Messiah College

3. Database: Library Catalog (Murray  

    Library)

4. Select Import Data from the Following Text

5. Paste text in box and click Import button.

Philosopher’s Index

1. Mark items you want to export.

2. Click on RefWorks icon at top of screen.

3. Click on Export to RefWorks.

In RefWorks http://Refworks.com; view “last imported folder”

 

ProQuest

Criminal Justice; Ethnic NewsWatch, GenderWatch, PQ Hist. Newspapers

1. Mark items you want to export; Click on

    My Research tab at top

2. Click on Export citations into EndNote,

    ProCite, RefWorks or Reference Manager

3. Click on Export directly to RefWorks

 

PubMed

1. Mark items you want to export.

2. Change the Display option from Summary to

    MEDLINE.

3. In the Send To drop-down, select Text.  A window

    opens with just the references in MEDLINE format.  

4. Select Save As from your browser and select Text as

    the Save As file type.

1. Log in to RefWorks.

2. Select References/Import in toolbar.

3. Select NLM PubMed as the data source and as the database.

4. Browse to find the text file you saved to your computer.

5. Click Import.

ScienceDirect

1. Mark the items you want to export

2. Click on Export Citations in toolbar.

3. Select RefWorks Direct Export.

In RefWorks http://Refworks.com; view “last imported folder”

 

SpringerLink

1. Mark items you want to export.

2. Click on Marked Items (on left)

3. Check boxes for items to export.

4. Scroll down & select RIS; open the file.

  5. Copy text from text file and go to RefWorks.

In RefWorks:

1. Click References > Import

2. Select Import Filter/Data Source (at top):

    Messiah College Specific

3. Database: SpringerLink

4. Select Import Data from the Following Text

5. Paste text in box and click Import button.

Wiley Interscience

BioOne

Cochrane Library

1. View article in Full Text option.

2. On the right, under “Options,” select Create Reference.

3. Select RefWorks format.

4. A text file will be created.  Open & copy text from text  file and go to RefWorks.  

In RefWorks:

1. Click References > Import

2. Select Import Filter/Data Source (at top):

    Messiah College

3. Database: Library Catalog (Murray  

    Library)

4. Select Import Data from the Following Text

5. Paste text in box and click Import button.

**WilsonWeb

Humanities & Social Sciences Retrospective; Reader’s Guide Retrospective

1. From the search results page (when articles are

    marked), select Print/eMail/Save

2. Select Exporting/Citing

3. Select Export to RefWorks...

4. Select RefWorks' Direct Export Tool;  Export.

In RefWorks http://Refworks.com; view “last imported folder”

 

**For these databases, you must Disable pop up blockers if you have any activated

 

ADVANCED FEATURES

 

Edit multiple references to reflect use of full-text articles from a database.

·    Once the list is exported into RefWorks, at the folder level, including “Last Imported Folder,” check the box next to any article that is full-text.  Then click on Global Edit. 

·    Under Field to Edit, select Specific Field & change to Source type; Change field to: Electronic.  Click  OK.

·    Click on Global Edit again and now under Field to Edit, select Electronic Source Related Fields.  Fill in Database (e.g., PsycInfo) & Retrieved date fields (check style manual for preferred date format).  Click on OK.  NOTE: For MLA, you must also fill in Data source (name of college where accessed, city,  state) and Links (change to simple URL for database & select Overwrite existing data).  When a  bibliography is created, the records will now have the correct format for full-text online citations.

 

 

Search your database of references by Topic, Author, etc.

  • Click on Search > Advanced
  • To keyword search, change pull-down menu to “Anywhere”
  • Change other pull-down menus as needed
  • Optional: add a descriptor (your own searchable term to describe the records, such as the name of the source database), an abstract, or a note to the records you’ve just imported:
    • Select an individual item; click on Edit
    • Add desired information and click on Save Reference.

       NOTE: Supplementary notes, descriptors, etc. will not be included when printing a 

       bibliography.

 

Eliminate Duplicate References

  • Click on  View > Duplicates > Exact (or Close Match)
  • Select and delete duplicate records

 

Allow Others to View your Database(s) (Read-only Database Access)

·       From Tools menu select Settings and Update User Information.

·       Key in a read-only password and click Update.  (Don’t use your original password!)

·       Using your login name and the read-only password, any Messiah College student, faculty, or staff  

 member can now:

o        search your database

o        export data

o        create bibliographies

          They will not be able to edit or import references, or change folders.

 

Backup your citations on your pc (optional)

  • Select the Backup/Restore link at the top of the page.
  • You’ll then be presented with the option to Include References and/or Include Output Styles. Click on the Perform Backup button. A copy of your database will be downloaded to your pc.

 

 

Create a paper with in-text citations using Write-N-Cite. 

You will need to download Write-N-Cite to your hard drive.  See the RefWorks Quick Start Guide for directions:  http://www.refworks.com/refworks/help/QuickStartGuide.pdf

 

12/06