|
|
 |
|||||
|
|
MC Square | Search | |
||
|
|||||
Accounts Payable Navigation:
Business Office Navigation:
|
|
Accounts Payable
Check Request Deadlines Checks will only be run once per week on Thursdays. Checks on Fridays Our deadlines will be Monday at 5 p.m. each week, but our turn around time for checks will be the following week (Friday), with a few exceptions of Purchase orders, bookstore, library and food service invoices which we need to key as priority in order to take our maximum discounts offered to the college. Special needs will need to be communicated to our department in advance, before our deadline, so we can prepare accordingly. Credit Applications may be sent to Teri Rader in Accounts Payable @ Box 3011 A/P to be completed and returned to the department who is applying for credit. Accounts payable tips: 1. Any request can be submitted to Accounts Payable and entered with a due date, to ensure the payment will process in a timely manner vs. holding the invoices until they are due. This allows AP to work more efficiently. 2. If you are paying an honorarium, stipend, etc. to anyone providing a service to the college, other than an employee or student, you must submit the request for payment along with a completed W9 form, this form may be faxed and /or copied. No check will be issued without this information. 3. If you are paying an honorarium, stipend to an employee or student, these types of requests must be paid through the payroll department, contact them for a special payment form. 4. Please plan ahead for your requests, so Accounts payable is able to meet your departmental needs. 5. If you have correspondence to send along with a payment, please attach that to the request and AP will mail it along with the payment. This is more efficient than sending the checks back to the requestor in campus mail. 6. Any Reimbursements under $100.00 for employees or students can be presented to the Business office counter for CASH. Prepare the documentation the same as you would for AP, attaching all necessary receipts, with signature approval of supervisor and all 8 digits of your account number. Requests will be rejected if not complete. 7. Cash Advance documentation and return of any excess funds, must be turned in at the Business Office Counter, as if it were a bank transaction. Accounts Payable does not process cash advances. 8. Personal mileage reimbursement .42 per mile x miles. Clarification of Employee and Non Employee Honorariums, Stipends, Awards, Purchased Artwork, etc. VISA PROGRAM ADMINISTRATOR - Teri Rader Functions: Set up New Users and Approvers Reset passwords Add or change Account(s) to reconcile Add or change Cost Allocations Address any issues with the Visa Website Please communicate any of these needs by email to trader@messiah.edu Newly issued cards and Returned (Cancelled Cards) are processed by Gretchen Banks in Purchasing. Gretchen can also reset passwords, as backup for Teri Rader. gbanks@messiah.edu Visa Website: http://informationmanagement.visa.com Staff Profiles Teri Rader Accounts Payable Coordinator Vendor payments, employee expense reimbursement, request for payment form Email: trader@messiah.edu P.O. Box: 3011 A/P Phone: (717) 766-2511 extension 2910 Mary Jane Melhorn Accounts Payable Assistant Email: mmelhorn@messiah.edu P.O. Box 3011 A/P Phone: (717) 766-2511 extension 2911 Hours: 8 a.m. to 1 p.m. Mon-Fri |
|
|
