Frequently Asked Questions

For more information on any of these items or other items not addressed here, please contact the Payroll Office directly. Additional details are also often available from the Human Resources Policy and Procedure Manual.

Q: What are the form submission deadlines for such items as: timesheets, administrative leave reports, new employee forms, Payroll Change Forms and other payroll-related items?

The document which outlines these deadlines can be found here.

Q: The Emergency Municipal Services Tax (EMS) is being replaced by the Local Services Tax (LST) on January 1, 2008. What are the details of this change?

Details on this tax change can be found on the FAQ sheet located here.

Q: I think I may be due a refund for my 2007 Emergency & Municipal Services Tax (EMST). How can I find out if I am due a refund and what do I need to do to submit a refund request?

An employee may be eligible for a refund under two scenarios: (1) duplication of payment where the employee paid more than the annual deduction limit between one or more jobs; and (2) the employee passes the low-income exemption test for their municipality. Specific details on the EMST and refund information can be found on the West Shore Tax Bureau website at www.westab.org.

Q: How does the College pay for holidays and Christmas closed days, both worked and unworked?

A chart that highlights how to record hours for essential and non-essential employees can be found here. Please refer to section 3.14 Paid Holidays of the Policy and Procedure Manual. Additionally, please refer to the Holiday Schedule to review College-approved holidays.

Q: The College is closed or dismissing early for inclement weather or other emergency closings. As a staff employee, how do I report that time?

A chart that highlights how to record hours for essential and non-essential employees can be found here. Please refer to section 4.04 Emergency Closing Procedure, Grantham Campus or 4.05 Emergency Closing Procedure, Philadelphia Campus to determine the appropriate procedures.

Q: I'm unsure of when to pay an individual through Payroll versus Accounts Payable. Is there a checklist to be followed?

Please refer to the W-2 (Payroll) vs. 1099 (Accounts Payable) Payment and Classification Guide.