Policy: How to Record Hours on Holiday, Closed and Emergency Closing Days
For more information on any of these items or other items not addressed here, please contact the Payroll Office directly. Additional details are also often available from the Human Resources Policy and Procedure Manual.
Essential Employees (& Non-Essential Employees Deemed Essential
In Order to Address the College Emergency)
Type of Day |
Hours |
Record As |
Pay Rate |
Holiday |
regularly scheduled |
holiday (HOL) |
1.0x |
worked on holiday |
emergency (EME) |
1.5x |
|
TOTAL PAY |
HOL + EME |
2.5x |
|
Closed (Christmas) (non-holiday days) |
regularly scheduled |
closed (CHR) |
1.0x |
worked during closed period |
regular (REG) |
1.0x |
|
TOTAL PAY |
CHR + REG |
2.0x |
|
Emergency Closed |
regularly scheduled |
closed (EMG) |
1.0x |
worked during closed period |
emergency (EME) |
1.5x |
|
TOTAL PAY |
EMG + EME |
2.5x |
|
Called in for Emergency (Unscheduled Day) |
regularly scheduled |
n/app (NONE) |
0x |
worked |
emergency (EME) |
1.5x |
|
TOTAL PAY |
EME |
1.5x |
|
NOTE: Essential employees unable to work will be required to use personal time or vacation time. |
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Non-Essential Employees (Not Deemed Essential)
Type of Day |
Hours |
Record As |
Pay Rate |
Holiday |
regularly scheduled |
holiday (HOL) |
1.0x |
worked on holiday |
n/app (NONE) |
0x |
|
TOTAL PAY |
HOL |
1.0x |
|
Closed (Christmas) (non-holiday days) |
regularly scheduled |
closed (CHR) |
1.0x |
worked during closed period |
n/app (NONE) |
0x |
|
TOTAL PAY |
CHR |
1.0x |
|
Emergency Closed |
regularly scheduled |
closed (EMG) |
1.0x |
worked during closed period |
n/app (NONE) |
0x |
|
TOTAL PAY |
EMG |
1.0x |
|
| Called in for Emergency | Due to the type of College emergency, non-essential employees can be deemed essential to address the emergency. (See same category under the Essential Employees section.) | ||
NOTE: Total reported hours for work day should not exceed the employee's regularly scheduled hours. |
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