Job Opportunities
Administrative Assistant -- Graduate Programs
(Posting Date: 09/30/09)

The Department of Graduate Programs currently has an opening for the position of  Administrative Assistant – Graduate Programs. This is a part time, 20 hours per week, 12 month position.

This position will provide specialized support to the Graduate Programs Manager.  Responsibilities primarily include admissions processing, document management and archiving. Education and experience include:  A high school diploma or equivalent and  1-2 years of administrative support experience. Other requirements include: Professional-level communication skills, including strong writing, editing, speaking and comprehension skills; Ability to manage and maintain multiple files and documents in various media and formats; Strong organizational skills, strong attention to detail and procedure, ability to problem solve and see issues to their conclusion, and the ability to prioritize multiple responsibilities; Computer proficiency including the ability to work independently in Banner, Excel, Word, and GroupWise, as well as understand basic web design.

To apply, please submit a letter of interest and resume to Messiah College Human Resources at: humanres@messiah.edu (applications are preferred via e-mail) or mail the same to:

Messiah College
Human Resources
PO Box 3015
One College Avenue
Grantham, PA 17027

Applications will be reviewed upon receipt and will be accepted until the position is filled.

Job Description

Position Title: Administrative Assistant II - Graduate Programs

Department: Graduate Program in Counseling

Reports To: Graduate Programs Manager

Supervises: None

Position Summary: This position provides specialized support to the Graduate Programs Manager.  Responsibilities primarily include admissions processing and document management and archiving.

Education Required: High School degree or equivalent

Experience Required: 1-2 years of administrative support experience

Skills, Characteristics Required for Position:

• Professional-level communication skills, including strong writing, editing, speaking and comprehension skills
• Ability to manage and maintain multiple files and documents in various media and formats
• Strong organizational skills, strong attention to detail and procedure, ability to problem solve and see issues to their conclusion, and the ability to prioritize multiple responsibilities
• Computer proficiency including the ability to work independently in Banner, Excel, Word, and Groupwise, as well as understand basic web design

Primary Duties

1. Assist Graduate Programs Manager.

2. Process all incoming applications and associated admissions materials.

3. Generate written communications (letters or emails) on behalf of the graduate admissions office.

4. Maintain up-to-date admissions data and electronic files in the College’s data management system.

5. Prepare and provide weekly admissions reports and statistics for the Office of Institutional Research.

6. Prepare and provide weekly deposit paid reports for the Financial Aid Office.

7. Prepare and provide anticipated graduation date reports for the Registrar’s Office every term.

8. Administer, process, distribute, and archive all graduate IDEA evaluations/results and other course assessments materials.

9. Collect and archive all graduate program syllabi.

10. Maintain and update Graduate Program website.

11. Maintain and update Graduate Program documentation as requested (Graduate student handbook, catalog, COE handbook, etc.).

12. Manage files on the Graduate Program Groupwise account. 13. Maintain consistent and reliable attendance.

Secondary Duties

1. Other duties as assigned.