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Job Opportunities
Purchasing Assistant -- Part Time (Posting Date: 09/25/09) The Business Office of Messiah College currently has an opening for the position of Purchasing Assistant. This part time, 25 hours per week position is a clerical, office assistant position that assists the Purchasing Coordinator in verifying and assembling purchase orders and invoices for payment processing. Education and experience required includes a high school diploma or equivalent as well as 2 years of administrative support experience in procurement setting or 2 years of general bookkeeping experience. Other requirements include: Strong organizational skills and the ability to work independently with little supervision; Ability to perform detailed-oriented work accurately and pursue issues and questions in a diligent fashion; Strong interpersonal and customer relations skills; A deadline-oriented and customer focused work ethic; Understanding of procurement procedures and computer-based procurement processes and systems; Significant experience with Microsoft Office Suite and GroupWise.
To apply, please submit a resume and letter of interest to Messiah College Human Resources at: humanres@messiah.edu (applications are preferred via e-mail) or mail the same to:
Deadline for applications: October 7, 2009.
Job Description Department: Procurement Services Reports To: Purchasing Coordinator Supervises: None
Position Summary: This is a part-time (TBD) clerical, office assistant position that assists the Purchasing Coordinator in verifying and assembling purchase orders and invoices for payment processing.
Education Required: High school diploma or equivalent Experience Required: 2 years of administrative support experience in procurement setting or 2 years of general bookkeeping experience Skills, Characteristics Required for Position:
Special Working Conditions: Must be able to climb stairs – office is on 3rd floor with no elevator access
1. Reconcile orders with packing slips, researching discrepancies and assembling payment packets. 2. Image documents to be forwarded to Accounts Payable for payment processing. 3. General filing, imaging and clerical duties including support for the Purchasing Coordinator. 4. Work closely with the Accounts Payable department on purchase order and purchasing card related matters. 5. Provide support and information to external departments regarding processed requisitions and purchase orders. 6. Reconcile monthly invoices from direct bill vendors (i.e. Wright Express) and itemize invoices for departmental charge-backs. 7. Maintain consistent and reliable attendance.
1. Support the Controller’s office on an as-needed basis. 2. Other duties as assigned. |
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