Position Descriptions

A Position Description outlines the requirements and duties of a position succinctly and in a structured format.  Position Descriptions are posted, along with the ads, when advertising for open positions.  They are also used in providing guidance to new hires, coaching employees, and evaluating performance at year-end.  Components of a Position Description include a position summary; education, experience and skill requirements; and primary and secondary duties of the job.

Creating the description for a new position:

• Hiring manager completes the Job Analysis Questionnaire (JAQ) and submits it to HR
• HR creates the Position Description using the completed JAQ
• Hiring manager approves the final Position Description

Maintaining the Position Description:

• Position Description is reviewed by manager and employee and updated, if necessary, at employee annual performance review
• Significant changes in duties should be reflected in corresponding updates to the Position Description throughout the year
• All changes to Position Descriptions must be submitted to HR for review and approval
• HR maintains the official version of the Position Descriptions