Outlook: Schedule a Meeting

1. Open Outlook and switch to the Calendar.
   
   
   
2. Click the New Meeting button that is located in the Home menu.
   
   
   
3. Enter the Subject and Location for your meeting. To locate rooms available for reservation in Exchange, click on the Rooms button to the right of the Location field.
   
   
4. In the To field, type the Messiah e-mail addresses of the people you would like to invite to your meeting.
   
   
   
5. If you do not know the e-mail address of an invitee, or would like to reserve a meeting room that is not set as a location, click on the To… button to open the Address Book. When searching for individuals using the Address Book, select Required, Optional, or Resource for each invitee — you may change these settings later using the Scheduling Assistant. Click OK when you have found all of the contacts you need.
   
   
   
6. Choose the time and date by changing Start time and End time.
   
   
7. Enter the message you would like to be included in your invitation.
   
   
8. Switch to the Scheduling Assistant tab to verify that all of your attendees and resources are available for the time you chose.
   
   If not, you may change the time by clicking and dragging the meeting time. You can also add, remove, or modify attendees and resources using the Scheduling Assistant.
   
   
9. When your meeting options are set, click Send.

Outlook for MAC

1. Open Outlook and switch to the Calendar.





2. Click the Meeting button that is located in the Home menu.
   
   
   
3. In the To field, type the Messiah e-mail addresses of the people you would like to invite to your meeting.
   
   
   
4. If you do not know the e-mail address of an invitee, or would like to reserve a meeting room, click on the Address Book button to the right of the To field. When searching for individuals using the Address Book, select Required, Optional, or Resource for each invitee — you may change these settings later using the Scheduling Assistant.
   
5. Enter the Subject and Location for your meeting.
   
   
6. Choose the time and date by changing Starts and Ends.
   
   
7. Enter the Message you would like to be included in your invitation.
   
   
8. Switch to the Scheduling Assistant tab to verify that all of your attendees and resources are available for the time you chose. If not, you may change the time by clicking and dragging the meeting time. You can also add, remove, or modify attendees and resources using the Scheduling Assistant.
   
   
9. When your meeting options are set, click Send.

Outlook Web Client

1. Login to the Outlook web client through Outlook.com.
   
   
2. Switch to the Calendar.
   
   
   
3. Select Meeting Request from the New drop-down menu.
   
   
4. In the Required or Optional fields, type the Messiah e-mail addresses of the people you would like to invite to your meeting.
   
   
5. If you do not know the e-mail address of an invitee, or would like to reserve a meeting room, click on the any of the field labels to open the Address Book. When searching individuals using the Address Book, select Required, Optional, or Resource for each invitee — you may change these settings later using the Scheduling Assistant. Click OK.
   
   
6. Enter the Subject and Location for your meeting.
   
   
7. Choose the time and date by changing Start time and End time.
   
   
8. Enter the Message you would like to be included in your invitation.
   
   
9. Switch to the Scheduling Assistant tab to verify that all of your attendees and resources are available for the time you chose.
   
   
   
10. When your meeting options are set, click Send.