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Outlook: Creating a Signature


Outlook for Windows

  1. In the File menu, click Options.

  2. On the left, click Mail. Then, under "Compose Messages", click Signatures... .

  3. Click New, and then type a name that identifies this particular signature. Click OK.

  4. In the text box under "Edit signature", compose your signature.

    Note: You can use the icons to format your text, but the formatting will work only with the Rich Text or HTML message composition settings.

  5. To have Outlook automatically add your signature to outgoing messages, under "Choose default signature", use the drop-down menus next to "New Messages:" and "Replies/forwards:" to specify which signature to use. (You can create different signatures for each if you wish, or create additional signatures which you must select manually for certain messages.)

  6. Click OK, and then click OK again.


Outlook for Mac

  1. Go to the Outlook Menu and select Preferences

  2. In the "E-mail" category, click on the Signatures icon

  3. To add a signature, click on the + at the bottom of the Signature name list and create your new Signature

  4. To select your default signature, click on the Default Signatures button in the lower right of the window and make your selection(s) where you want your signature assigned.


In Outlook Web App (Web Client)

Outlook Web App allows the use of signatures, although its functionality is not as robust as that of Outlook, which gives you multiple signatures to choose from and permits you to edit any signatures stored in your Outlook profile. You can, however, create, modify, and use signatures with OWA:

  1. In OWA, click Options at the upper right (near the Log Off link).

  2. On the left, select Settings, and then select the Mail tab.

  3. Under "E-mail Signature", you will see the Signatures settings. In most popular current browsers, OWA will deliver the Premium interface and show a text box with font and paragraph formatting options.





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