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Residence Life at Messiah College


2014-2015 Special Interest Housing Agreement
Office of Residence Life & Housing
One College Avenue, Box 4502
Grantham, PA  17027

Please read the contract and indicate your agreement to the contract below

This contract is ONLY to be filled out by those who have been given specific instructions to use it. All other students should sign their housing contract on Housebook.


*Name of Student:
*Student's Email address:
*Student's ID#:
*Special Interest House Name :

I hereby activate this agreement for a residence hall space for myself at Messiah College for the ENTIRE ACADEMIC YEAR 2014-2015, from the applicable date of check-in until the applicable date of check-out as stated below. I understand this agreement will be terminated in the event of my withdrawal, suspension or dismissal from the college, permanent removal from the residence hall by the College, completion of my degree requirements, or participation in an off-campus study program. I agree to be an involved member of the living learning community, pay applicable fines, attend regular floor meetings, and participate in hall activities. I agree that this agreement does not create a landlord/tenant relationship between me and Messiah College, and does not convey any leasehold or other real property interest.  I understand that the terms “resident,” “occupant,” or “student,” as used in this agreement, apply to me.  I understand the terms of this agreement and agree to abide by them.

1. CONDUCT OF RESIDENTS: The resident of the space assigned agrees to abide by the Community Covenant of Messiah College and is subject to College policies relating to residential living facilities as published in the current Student Handbook and incorporated in this contract by reference.  A resident is assumed to be aware of these policies.


Returning students with residence hall agreements can complete the check-in procedure:
Beginning at 9 a.m. on Sunday, August 24, 2014 for Fall
Beginning at 9 a.m. on Tuesday, January 6, 2015 for Spring
Early Arrivals:
All early arrivals must be approved by the Office of Residence Life. Fall early arrivals can occur starting August 10th for sponsored and individual students. An additional per day room fee will be charged individually to those who are not approved for early arrival and move in after August 10 and before the designated opening day of August 24 for returning students.  There will be no early arrival for non-sponsored students for Spring semester.
Required All Satellite House  Meeting – all residential students are required to attend a building meeting that will be held on Monday, August 26 at 7 or 8 p.m.  Details and locations will be communicated upon move in.

3. REQUIRED HOUSE MEETINGS – anytime there are all hall meetings, the house members are all expected to attend all special interest house meetings. Times and locations will be communicated by the RAs 

4. HOUSE INVENTORY: The resident of the space assigned shall be responsible for any unassigned loss, damage, repair, or replacement of the furnishings, doors, windows, walls and the conditions of the space during the term of occupancy. Upon arrival and departure, the resident will be given the opportunity to inspect the space and conduct an inventory of the furnishings and condition of the space with a representative of the Office of Residence Life. Any student who chooses not to fill out a condition inventory form may be held financially responsible for all damage in the room.  Each resident of the space has the responsibility to arrange with a representative of the Office of Residence Life to inspect and lock the space after the inventory is completed.

5. HOUSE KEY: Receiving a house key is part of the check-in procedure.  Any student who does not pick up a room key within the first 10 days of class will receive a $75 fine for improper check-in.  Upon departure from residence, the house key must be returned to the Resident Assistant or Office of Residence Life. Failure to do so will subject the resident to a key replacement charge of $75.00.   A house key may not be duplicated. If the room key is lost or stolen during the term of occupancy, a key replacement charge of $75.00 will be made to the student's College account.

6. HOUSE INSPECTION: To ensure all furnishings remain in the assigned space throughout the year, a member of the College staff will inspect this space during winter break, spring break, and at departure. The resident(s) will be billed the current replacement value of those items missing, damaged or broken following each inspection period.  Resident Directors or College staff members will conduct an inspection each semester to ensure rooms meet fire and safety requirements and the resident(s) will be responsible to make necessary changes within one day of receipt of violation notification. If during any of the inspections mentioned above, violations of the student code of conduct are found, appropriate judicial procedures may be initiated.  The College reserves the right to enter and inspect residential space at any time for maintenance needs and for reasons of health or safety.

7. MAXIMUM AGE: Students over age 25 are not allowed to live on-campus. Requests for an exception can be made to the Director of Housing.

8. CHECK-OUT PROCEDURE: Resident students completing degree requirements or leaving the campus at the conclusion of first semester must vacate their space by noon on the day following the conclusion of their last final examination in the fall semester or upon completion of their academic requirements for the semester. Likewise, students not completing degree requirements in the spring must vacate their space by noon on the day following the conclusion of their last final examination or by noon on Wednesday, May 13, 2015.. Residents participating in commencement may remain in their space until 9 a.m. on the morning after Commencement Day. 

9. CONDITION OF HOUSE UPON DEPARTURE and DAMAGES: All trash will be bagged and removed by the assigned resident. Failure to remove trash or leave the house in clean and acceptable condition will result in an assessment equally divided between each assigned resident. Moreover, if the common areas of the house are left in disrepair, a charge for returning the common area to its original condition will be equally divided among all residents. All personal belongings must be removed from the space assigned upon departure. The College assumes no responsibility for belongings left in the space assigned.  Additional charges may be assessed if residential space is occupied following the required check-out

10. WEEKLY GROUP MEETINGS – will be held at the house to build community and to fulfill the goals and mission of the house.

11. ADVISOR – One house member is expected to meet with the advisor once a month.

12. SEMESTER REPORTS – the residents of the house will submit a semester summary at the end of each semester to their advisor and the director of housing.   Expectations of what is to be included in the semester summary will come from the director of housing.

13. INDIVIDUAL RESPONSIBILITY: The occupant of the space assumes responsibility for any act, behavior or conduct that originates from the space assigned or selected.

14. COMMUNITY RESPONSIBILITY FOR DAMAGE: The College reserves the right to assess students for damages to public areas and furnishings within the common spaces of the house.   If individuals responsible for damage cannot be identified, the residents of the house will be deemed collectively responsible for the cost of repair or replacement.  In situations where the damages are extreme, repetitive, or the unit is severely disruptive, the students may be subject to the College disciplinary process resulting in sanctions, including housing relocation.

15. SPECIAL HOUSE ENTRY AND SEARCH: The College reserves the right to enter and search any residential space in an emergency or if there is reasonable cause to believe a violation of College policy, local, State, or Federal Law is occurring.  Any such entry and/or search is subject to the Student Search Policy published in the Student Handbook.

16. BREAK CLOSING: During Winter break closing students are required to move-out by the designated date and time to avoid penalties. Date and time will be announced within a reasonable timeframe prior to breaks.

Winter Break: The Houses are closed.
Spring Break:  Students in the Special Interest Houses (Bertram, East Street, Schrag/Rafiki, Woodland, Simpson, Foreman, Melhorn, and Banks) are only permitted to stay in their residences if they have received approval from the Office of Residence Life & Housing.

17. GUESTS/OVERNIGHT STAYS: Guests are welcome in College residences if they are approved under and abide by the Messiah College visitors policy.  Approved guests may stay overnight for up to three nights with the approval of their residents of the room. Students may stay overnight in the rooms or apartments of others students of the same gender for up to three days. Neither guests nor students are permitted in individual living spaces of the opposite gender except during scheduled visitation hours.  The resident is responsible for the conduct of their guest(s) and agrees to pay for any damage caused by a guest.

18. BED RISERS:  Bed risers are allowed to create additional under bed storage for residences.  In order for bed risers to be used the following criteria must be followed.  Bed risers must be made of high density polyethylene that holds 1,200 lbs, the bed cannot be raised more than six inches.  Bed risers may only be used on metal beds and may not be used when bunking beds.  Bed risers made out of other forms of plastic, cinder block or PVC pipe are prohibited. 

19. STADIUM SEATING – Lofts, bed-risers and any form of stadium seating for couches or other furniture is prohibited.

20. FURNITURE STACKING – The stacking of any furniture that is not constructed to stack is prohibited. 

21. LOFT CONSTRUCTION:  The construction of “loft” beds by residents is prohibited.

22. PERSONAL INSURANCE: The College accepts no liability for the theft, loss, or damage by fire, water or appliance failure or otherwise of money, valuables, computers, or any personal property of the student either in the student's residential space or in College storage areas. Students are urged to purchase their own insurance to cover such losses. Since family Home Owner's Insurance Policies sometimes provide coverage for the personal property of a family member away at school, students are also encouraged to check with their family's insurance agent regarding policy cove

23. RECYCLING AND TRASH REMOVAL: Trash and recycling pick-up is on Monday mornings (put at the end of driveway on Sunday evenings) for Simpson, East Street, Banks, Melhorn, and Foreman.  Rafiki, Woodland & Bertram House use campus trash and recycling services.  Rafiki, Woodland & Bertram House need to take their trash to a central drop-off location for their area.  In accordance with Pennsylvania Act 101, the occupants of the space assigned are encouraged to separate recyclable glass, aluminum cans and all plastics. 

24. CABLE & INTERNET: The following houses are responsible for securing their own cable and internet connections:  Simpson, East Street, Bertram (just cable), Banks, Melhorn, and Foreman.  The housing rate in these buildings is adjusted to accommodate for this additional cost. 

25. PARKING:  Students living in the Rafiki House or in Woodland are not allowed to park at the house and must apply for a parking sticker like other students who live in on-campus residences. For those who live in the speciail interest houses around the perimeter of campus, parking is free, however residencts are expected to apply for a special interest house parking stider so the Department of Safety can determine which cards are permitted to park at the house. A commuter parking pass for parking in the Starry Field lot can be obtained from the Department of Safety.

26. VACANT SPACE(s):  If a space should become vacant in your room or apartment, the college reserves the right to assign the space without prior notice. You are expected to make adequate space available for roommate(s).  Additionally, if you fail to do so, you may be subject to judicial action or additional fees. 

27. REASSIGNMENT PROCESS: The College reserves the right to temporarily or permanently reassign students to another residence hall space at any time during the term of occupancy.

28. SANCTIONS FOR ALCOHOL & TOBACCO USE - If alcohol or tobacco is found in the Special Interest Houses or if residents of the house are found responsible for use of alcohol or tobacco those students will be reassigned to a residence hall room.

29. ROOM CHANGES: A student may not move from his/her assigned space to another in the building or another building, or utilize an unoccupied or unassigned space within an apartment or residence hall, without the prior authorization of the Office of Residence Life.  A request to make such a change must be initiated through the appropriate director of housing.  Students in violation of this provision will be subject to a fine of $50.00 and/or cancellation of their space assignment.

30. REFUNDS: Room charges are refundable to students who officially withdraw from the College under the same formula and conditions as those applicable to tuition subject to policies published in the Messiah College Catalog.

31. STORAGE: No personal items or furniture may be stored in the house.  The house must be completely empty at the end of the school year.  On-campus storage is available for house/programmatic items.   The College assumes no responsibility for any loss or damage of items stored.   

32. MEDICAL FORMS: All medical forms must be completed and returned to Engle Center (health services) in order for a student to receive a room key for a residential room and building.

33. CREDIT REQUIREMENT: Students must enroll and maintain a minimum of 12 credits per semester in order to qualify for residential housing. Students who are slated to graduate and are enrolled in less than 12 credits must provide the Office of Residence Life with proof of graduation plans from the Registrar’s Office to remain residential housing.

34. CANCELLATION POLICY: Any student who chooses to cancel her/his housing contract for the first semester prior to August 1, 2014 may do so without penalty.  Any cancellation received after August 1, 2014 will be subject to a $100 cancellation fee that will be charged to the student's account. All cancellations must be in writig and received by the Residence Life Office. Any student who decides to live locally with family after the first semester will not be charged the $100 cancellation fee if the housing change is made with the Residene Life Office before the first day of J-term. Any student who qualifies as a commuter (lives locally with family, part time student, married, 23 years old or older) and decides to live off-campus for the second semester will not be charged the $100 cancellation fee if the housing change is made with the Residence Life Office before the first day of J-term. Any student who decides to commute mid-semester will be assessed the $100 cancellation fee and will receive a housing refund based on the refund schedule.

35. NON-DISCRIMINATION: Messiah College does not discriminate on the basis of gender, race, color, disability, or national or ethnic origin in the administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other College-administered programs. It complies fully with the prohibitions against discrimination on the basis of sex contained in Title IX of the Educational Amendments of 1972. By entering into this contract, student residents agree to honor and support the College's commitment. Discrimination or harassment of others in violation of this commitment will be cause for dismissal from the residence halls.

I have read the special interest housing contract and agree to abide by the terms included in the contract:





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