Welcome to Student Employment/Payroll at Messiah College
There are many opportunities for a Messiah College student to have a job on campus. Student Employment at Messiah College includes both federal work study and institutional work assignments. Federal work study assignments are given to students who have filed the Free Application for Federal Student Aid (FAFSA) and have demonstrated financial need. Additionally, the College has an extensive institutional work program, where students do not need to demonstrate financial need via the standard need analysis formula. Both of these options provide numerous opportunities to students, with an average of nearly 1,000 academic year and 150 summer jobs being filled each year. Most student assignments average around 10 hours per week during the academic year and 40 hours per week during the summer.
Jobs are typically assigned to new students prior to arrival on campus. Returning (current) students should talk to the Payroll Office and/or the supervisor in the area that they would like to work before leaving campus in the spring. Supervisors and the Student Employment Coordinator will work together to determine placements in campus job assignments.
All students considering an on-campus work assignment should read the Student Employment Handbook. Additional details on eligibility, locating available jobs, obtaining a job, payroll-related items, and more are available below and by contacting the Payroll Office.
New Student Employees
For the new student employees, we have developed a checklist to help you get started.
- Click here for the Microsoft Word format.
- Click here for the Adobe PDF format.
New employees will also want to look at the Student Employment Handbook (PDF)
Employment Forms (job setup and change forms)
We have made a number of our forms available online for your convenience. All forms here are in Microsoft Word and/or Adobe Acrobat PDF format. You may choose which format you wish to download. If you have questions about these forms or need any other forms please contact us.
| Category | Description | Form Name | Choose Format | |
| All Student Employees | Checklist |
New Employee Checklist | Word | |
| Accept/Decline Job | Accept or Decline your Job | Login to Self-service through MCSquare | ||
| Human Resource Forms | Various forms completed online |
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| Cleared to work | Work Authorization Card (sample) | |||
| Job Resignation | Resignation/Termination Form | Word* | ||
| Supervisors | Checklist |
New Hire Checklist | Word* | |
| Checklist |
Resignation/Termination Checklist | Word* | ||
| Bulk student requests | School Year Roster Request Form | Word* | ||
| Summer Roster Request Form | Word* | |||
Hire, Rehire, Salary Change |
Student Employment Master Form | Word* | ||
| One time payment | Request for Student Single Payment |
Word* | ||
| Gifts and Awards | Gift and Award Reporting Form | Word* | ||
| Job Resignation or Termination | Resignation/Termination Form | Word* | ||
| Displinary notification | Student Employee Disiplinary Notification | Word* | ||
| Job description | Student Employment Position Description | Word* | ||
Optional Forms |
Job application | Student Job Application | Word* | |
* Indicated forms may be filled out using the computer and then printed before signing. |
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Payroll Forms (tax forms)
We have made a number of our forms available online for your convenience. All forms here are in Microsoft Word and/or Adobe Acrobat PDF format. You may choose which format you wish to download. If you have questions about these forms or need any other forms please contact us.
| Category | Description | Form Name | Choose Format | |
| All Student Employees | Employment eligibility | I-9 | PDF* | - |
| Federal tax withholding | Form W-4 (2012) |
- | ||
| Local tax withholding | Residency Certification Form |
PDF* | Excel* | |
| Direct deposit | Direct Deposit Authorization Form | Word* | ||
Optional Forms |
Local services tax exemption | Local Services Tax Exemption |
Word* | |
| Local services tax exemption letter | To accompany the exemption form, if applicable. Only for new student employees. See the letter for details. | - | ||
| Local services tax refund | Local Services Tax - Refund (for any year) |
PDF* | - | |
| Change Form | Employee Personal Information Change Form | - | Word* | |
| Help | Helpful instructions | Helpful instructions to complete forms | Word | |
* Indicated forms may be filled out using the computer and then printed before signing. |
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Time Sheets
In a couple departments, students report the time they worked by using a time clock. All other students will report the time they have worked using a time sheet. The time sheet is sent to your supervisor who will assist you with completing it. Click here for a sample time sheet (in PDF format).
Other Payroll Information
- View the student pay schedules
- View the Student Welcome Brochure (PDF)
- View the Student Employment Handbook (PDF)
- View the Supervisor Training Presentation (PDF)