Frequently Asked Questions
Personal Information
A: All employees should complete the following two forms and send or deliver them to the Payroll Office:
1) Employee Personal Information Change form
2) Residency Certification form
A: Visit our Security Information page.
A: Timesheets are generally due to your supervisor for approval one business day after the end of the pay period. Your supervisor then has one day to approve.
Administrative Leave Reports are due on the fifth business day after the end of the month.
Other paperwork for payroll changes, additional compensation, etc. are due at least two weeks prior the pay date for which you want to make the change. Specific deadlines may vary.
For more information, see the Payroll Time and Leave Reporting Policy found on Policy Central.
A: Please refer to the W-2 (Payroll) vs. 1099 (Accounts Payable) Payment and Classification Guide.
A: Employees submit their time sheets using the online application in Employee Self-Service. Instructions for both the employee and the supervisor can be found on the staff timesheets page. (Information for student employees is located on the student timesheets page.
If a submission deadline is missed, a paper sheet must be submitted. Instructions are available on the pages listed above.
A: Please visit the Paid Holiday Policy for details. More information on recording hours during a holiday/planned closure can be found on the Recording Special Hours page. The Holiday Schedule shows our University holidays.
A: Please visit the Emergency Closure Policy for more information. A chart that highlights how to record hours for essential and non-essential employees can be found on our Recording Special Hours page.
A: Our Special Codes page lists our deduction and earnings codes.
Employee Self-Service
A: Visit our Self Service Information page for details.
Taxes
A: This is a $52 annual tax paid to the district in which you reside. A small amount will deducted from each paycheck over the course of the entire year. More information can be found on our Local Services Tax page.
A: Statements will be mailed on or before January 31. The Payroll Office usually mails them out the last week in January. Our W-2 Information page also provides instructions for downloading your W-2 electronically from Self Service.
A: The Messiah University academic Business Department partners with the United Way of the Capital Region to offer employees, students and the community two free tax services, MyFreeTaxes.com and VITA (Volunteer Income Tax Assistance). Additional information may be available at 717-766-1800 x7300.
A: Visit the federal, state, local and city government websites for details about tax laws. We offer many links on our External Resources page.
A: Complete and submit a new W-4 form.
A: IRS Publication 505 explains federal income tax withholdings in detail.
Child Labor Laws
A: Please visit the Commonwealth of Pennsylvania's Department of Labor and Industry website: Employment of Minors Child Labor Act for information. The US Department of Labor also provides a useful website: YouthRules.