Outlook: How to do an Email Mail Merge
Outlook has a restriction of 500 outgoing emails per account per 24 hour period. In order to assist users who use E-Mail
merging to large lists of email addresses you will need to setup an E-Mail Merge profile in your Outlook Desktop Client.
- Click on Start, Control Panel, then Mail (if you do not see Mail click on the drop down menu in the top right section of the window called "View By" and choose Small Icons")
- Next Choose Show Profiles
- Click on Add
- Name the New Profile "Mail Mege" and click OK
- Now click on the option that states "Manually configure server settings or additional server types". Click on Next
- Choose Internet Mail at the next prompt then click on Next
- Now enter the settings for the mail profile as follows:
Your Name: Enter the Name of the Account that you want to send from
Email Address: Enter the Email Address of the account you want to send from
Account Type: IMAP
Incoming mail server: pod51004.outlook.com
Outgoing mail server (SMTP): smtp.messiah.edu
User Name: Enter the Email Address of the account you want to send from
Password: Enter the password of the account that you are sending from
- Now click on More Settings...
- Next, click on the Advanced Tab and enter the following:
Under Incoming server, choose TLS as the encrpyted connection
Under Outgoing server, choose Auto as the encrypted connection
Click on OK
- Click on Next and it will begin to test the account settings then click on Close, then Finish
- Now on the Show Profile screen you will have a new Email Profile called "Mail Merge". Click on the option at the bottom that states "Prompt for a profile to be used". Then click on Apply and then OK
- Now Open Outlook 2010 and choose the "Mail Merge" Profile from the drop down menu and click on OK
- Now open up Microsoft Word and perform your email merge as normal using the Mail Merge Wizard.
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