Forms for Employees

Required Forms:

I-9 Form (Employment eligibility) as PDF.
This form is completed as part of your electronic onboarding (student employees must complete a hard copy). See complete I-9 instructions for more information.

W-4 form for 2025 (Federal Income Tax Withholdings) as PDF.
Instructs the payroll office how to withhold for federal income tax.
Note: the Payroll Office only requires page one for processing. The other pages are worksheets intended to help you fill out page one.

Handy federal tax calculator: this is an Excel spreadsheet that you can use to test how filling out the form will affect your deduction. Publication 1392: detailed instructions for Non-Resident Aliens.
For more information visit the IRS website for an FAQ for Form W-4 and Tax Estimator.

Residency Certification Form as PDF.
Instructs the payroll office how to withhold for local income tax.
You may leave the "Resident PSD Code" and "Total Resident EIT Rate" fields blank and the payroll staff will look those up for you. 

Direct Deposit updates can be made through Oracle Self Service. Log into oss.messiah.edu using the Messiah Login button at the bottom of the page. From the "Me" tab at the top, click on the "Pay" tile and select "Payment Methods" to add, delete, or edit direct deposit information.

Leave Policy Disclaimer Form as PDF.
Leave Policy Disclaimer Form as Word document.
This form is only required for administrative & staff employees working 1040 hours or more per year.

Optional forms:

Local Services Tax Exemption as PDF.
Local Services Tax Exemption as Word document.
Open the form to see if you qualify for the tax exemption.

Local Services Tax - Refund as PDF.
Local Services Tax - Refund as Word document.
Open the form to see if you qualify for a refund of the tax you paid last year.