Purchase Order Terms and Conditions

This purchase order constitutes a binding contract between the College and the Supplier named on the purchase order when accepted by the Supplier either by express acknowledgement or by commencement of work or shipment without reservations.  The terms and conditions below are applicable to all purchase orders.


BACKGROUND CHECKS - No employee of the supplier or employee of a subcontractor of the supplier conducting business on any Messiah College campus or in any Messiah College facility has had disqualifying convictions (including misdemeanors), related to any form of violence including, but not limited to, sexual misconduct/assault, sexual harassment, stalking, physical abuse, abuse of minors, domestic violence, hate crimes or robbery.  The College reserves the right to exclude anyone who has demonstrated behavior incongruent with the College’s expectations for civility and safety.

ENVIRONMENTAL HEALTH AND SAFETY COMPLIANCE -Messiah College expects contractors and suppliers to comply with all applicable federal, state and local regulations for safety, health and the environment, as well as, the Messiah College environmental, health and safety programs.  These include the Messiah College Safety Manual, Waste Manual and Hazard Communication Program: Chemical Safety Manual which can be viewed and downloaded at

SUPPLIER CONFLICT OF INTEREST - Supplier affirms that this contract can be signed without conflict of interest.  Any supplier whose company directors, and/or principal officers/owners, or their immediate family members, are employed by, alumni of or currently attending Messiah College need to contact the Department of Procurement at or 717-691-6010  prior to executing this contract.  Potential conflicts of interest do not categorically prohibit the supplier from doing business with the College and will be reviewed on a case by case basis.    

CONFIDENTIAL INFORMATION - Messiah College complies with the requirements of The Family Educational Rights and Privacy Act (FERPA), Gramm-Leach-Bliley Act and other relevant Pennsylvania and federal privacy laws, as well as common law principles relative to confidential and proprietary information.  We expect that contractors and suppliers who will have access to confidential information through the course of their business at Messiah College have reviewed, understand and will comply with our Confidential Information Policy which can be found at this link:

CERTIFICATE OF INSURANCE - Messiah College requires that valid certificates of insurance are uploaded to our eProcurement system, Unimarket, prior to a purchase order being issued and/or the commencement of work on our campus by your company.  Insurance carriers utilized must be licensed to do business in the Commonwealth of Pennsylvania and shall carry a minimum rating of “A” in Best’s Rating Guide published by A.M. Best and Company, Inc.  Insurance shall be on a yearly basis written for not less than any amounts of liability specified herein.  Unless more specific insurance provisions are required by contract, general liability insurance coverage must meet or exceed $1 million per occurrence and $3 million aggregate.

The certificate of insurance must name Messiah College as additional insured and include the following statement – “Messiah College is named as additional insured with respect to general liability.”   

Certificates of insurance must be current at the time of contract and remain in force for the entire period of the contract.  Insurance must also contain a provision the coverage and limits of liability afforded under the policies shall not be materially altered, non-renewed, canceled, reduced or allowed to expire with thirty (30) days prior written notice to the College.

INDEMNIFICATION - SUPPLIER agrees to indemnify, defend, and hold Messiah College and its directors, officers, employees, and agents harmless from and against any claims, liabilities, losses, costs, damages, or expenses, including reasonable legal fees and expenses, of any kind or nature arising out of the negligent actions or omissions of SUPPLIER and its directors, officers or employees in connection with the performance of their duties and obligations under this Agreement.

SUPPLIER DIVERSITY -Messiah College does not unlawfully discriminate on the basis of any status or condition protected by applicable federal and state law  in the recruitment and admission of students, the recruitment and employment of faculty and staff, or the operation of any of its programs.  The College does not tolerate abuse or harassment for any reason of employees, students or other individuals associated with the College. This includes, but is not limited to, suppliers, contractors, and guests.




Preferred Payment Method - Visa Supplier Pay - NET 15 days

Standard Payment Method - ACH Deposit - NET 30 days

Alternate Payment Method - Check - NET 45 days unless more favorable terms are extended for

prompt payment.

SUBSTITUTIONS - No substitutions accepted unless authorized in writing by the Purchasing Office.

CANCELLATIONS - Messiah College reserves the right to cancel this order if delivery dates are not maintained.



ORDER ACKNOWLEDGEMENT - Acknowledge this order and provide a shipping date with a confirmation email to the buyer contact listed on this purchase order.

SHIPPING - All packages must include the buyer contact's name on the outside of the package.  Any package simply addressed to Messiah College, with no name, will be marked “return to sender” and returned to the shipper.

INVOICING - All invoices must reference the purchase order number.  Invoices received without a PO number will be returned to the supplier with a request that a new invoice be issued using the current date and the proper PO number.  The corrected invoice date will be used to calculate the payment due date.

SUPPLIER DIVERSITY REGISTRATION - Messiah College strives to develop mutually beneficial relationships with our suppliers and if applicable would like to register your business as a minority-owned, woman-owned, veteran-owned, disabled-owned, small business or HUB-Zone diverse supplier.  Validation in the form of a certificate from a third-party organization is required.  Please contact or 717-691-6010 for more information.